Privacy Policy

Bannau Acres is a farmer network developed as part of a project linked to Our Food 1200, a Community Benefit Society (no. 8795). We take your privacy very seriously. We’re committed to protecting personal information that you’ve shared with us when visiting our site, applying to join our network, communicating electronically with us or coming to an event.

This Privacy Policy explains what happens to personal data that you choose to provide to us, or that we collect from you while you visit this site or fill in any forms. 

By using our website or forms you’re agreeing to be bound by this policy.

To ensure that we communicate with our users, volunteers and other interested parties through their preferred channels, and to enable us to share essential updates about the running of our services, we need to collect different types of information, including personal data. As controllers and processors of data, we understand the trust placed in us when sharing data, and we will always do our utmost to respect that trust and protect personal information.

Our full privacy policy is explained below, but here are some points to note:

  • We will only ever ask for information that we really need.
  • We will collect and use the personal data that you share with us transparently, honestly and fairly.
  • We will always respect your choices around that data and how we use it.
  • We will put appropriate security measures in place to protect the personal data that you share.
  • We will never sell your data.
  • You have the right to amend or withdraw your consent about the ways in which we hold and use your personal data at any time.

Information we collect

In running and operating our organisation we may collect and process certain data and information relating to you. This data and information is detailed below:

  • Anonymous data about details of visits to our website and the pages and resources that are accessed, including, but not limited to, traffic data, location data and other communication data that may assist us in understanding how visitors use this website.
  • Information that you provide to us by filling in forms (either on our website or hosted by third-party sites), such as when you contact us, sign up to receive news or apply to join our farmer network – including name, email address, telephone number and physical address.
  • Information provided to us via email, phone, letter or in person.
  • Information provided to us when you apply for employment with us, or apply to volunteer, or contact us in some other way.

Use of your information

The information we collect is used for the benefit of the Bannau Acres network. In addition, we may use the information for the following purposes:

  • To provide you with essential information relating to our website, or the activities of Bannau Acres members. We may do this by email, text, phone call and writing to a physical address.
  • To analyse and produce reports on individual network businesses and the network overall.
  • To notify you about any changes to our website, including improvements, and service changes.
  • To notify you about Bannau Acres’ activities.
  • We keep your personal information only for as long as required for the purposes for which it’s supplied. Where your information is no longer required, we will make sure it is disposed of in a safe and secure manner.
  • We will never sell your data to a third party.
  • We may share your personal information when we are compelled to do so by a legal authority acting in compliance with the law.

 Lawful grounds for processing data

  • Information is processed in line with a contractual relationship.
  • Information is processed on the basis of an individual’s consent.
  • Information is processed on the basis of legitimate interest.

Contractual relationships

If you are a network applicant or member, you enter a contractual relationship with Bannau Acres. We use your data to give you essential information and updates about Bannau Acres and your business.

Consent

We will only send promotional material by email to those who have given consent, usually to send you updates on Bannau Acres activities. Occasionally, our promotional material may – for example – invite you to an event. For those signing up to hear about Bannau Acres/Our Food 1200 news and events, consent is given when you enter your email address and click ‘subscribe’.

Legitimate interests

Applicable law allows personal information to be collected and used if it is reasonably necessary for our legitimate activities. These are the following:

  • Physical security, IT and network security.
  • Processing for historical, research or statistical purposes.
  • Prevention of fraud, misuse of services or money laundering.
  • Enforcement of legal claims.
  • Responding to enquiries.
  • Providing ‘thank you’ communications and receipts. 

Third-party links

You will find links to third-party websites on our website. These websites should have their own privacy policies which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them. 

Withdrawing your consent

Where you give us consent to process your data we will always keep a clear record of how and when this consent was obtained. You can withdraw your consent for the processing of your personal data at any time, or request that all your personal data be deleted by contacting us. 

Changes to this policy

From time to time we may update this policy, so you may wish to check it each time you submit personal information. The date of the most recent revision is 31 May 2023.

Contacting us

If you have any questions relating to this Privacy Policy then please contact us.